By Rafael Aquino

Published March 29, 2023  


As a Board of Directors, it's crucial to stay on top of all the components within a building. It's essential to keep every part functioning well to ensure the safety of occupants and the property's longevity. Neglecting the maintenance of crucial components such as the roof, structure, HVAC system can lead to expensive repairs and even endanger the health and safety of the association's members. In today's world, staying on top of building maintenance is more important than ever, avoiding the risks associated with deferred maintenance.


Unfortunately, some association boards have been known to neglect essential components, such as the roof, hoping that a storm would come, and they could replace the entire roof by filing an insurance claim. This approach was cost-effective for the association, as the cost of replacing the whole roof would be covered by insurance claim after a storm. However, this approach is going to be very limited option, given the recent changes to one-way attorney fees.


The recent changes to one-way attorney fees have made it essential for association boards to prioritize building maintenance. Neglecting important components is no longer cost-effective, as the risks associated with deferred maintenance far outweigh any potential cost savings. Failing to maintain elements such as the roof, structures, and HVAC system could result in expensive repairs and legal fees, not to mention the harm it could cause to the occupants.


Staying on top of building maintenance involves regular inspections, timely repairs, and proactive maintenance. Regular inspections can help identify issues before they become significant problems, and timely repairs can prevent minor issues from becoming major expenses. Proactive maintenance, such as routine cleaning of gutters and drains, annual roofing contractor inspections, strict policies for accessing the roof,  can prevent issues from occurring in the first place. In addition to regular maintenance, keeping accurate records of maintenance activities is essential. This documentation demonstrates that the association board has proactively maintained the property, which can help defend against negligence claims.


In conclusion, staying on top of building maintenance is more critical than ever. Neglecting essential components can lead to expensive repairs, legal fees, and harm to occupants.

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As the Co-Founder and CEO of Affinity Management Services, Rafael P. Aquino leads his team to redefine excellence. They serve community   associations   efficiently

and effectively with dedication and passion. Rafael’s energy and positive spirit is the foundation of Affinity Management Services’ company culture, which instills enthusiasm and excitement when providing expert advice to its board members and relieving the day-to-day burdens of running a community association.


Since 2007, Rafael has developed a work culture that values responsive and high-quality services. He has led his team by following a proactive vs reactive philosophy. The same approach Rafael instills in the day to day operations of each association. Today, Affinity Management Services maintains its success and benefits as a result of the foundation Rafael has built and continues to foster by providing educational seminars, continuing education classes for association managers and board members alike.

Rafael and his team help condominium and homeowners’ associations save money and improve their communities. His calm, personable, and service-oriented nature helps him to establish strong relationships with ease. Rafael is known as a sincere and honest leader who looks out for the best interests of his clients and communities, and he strongly advocates for their needs. His role requires coordination and communication, as such he takes logical and intelligent steps to approach challenges head-on.

As a graduate of Florida International University’s electrical engineering program and a licensed community association manager, Rafael’s education and skills equip him with unique insights to tackle complex problems through critical thinking. He understands how each component within a system works together in order to effectively arrive at solutions, techniques, and conclusions. Therefore, as he manages the multiple challenges of running a community association management company, he understands how each property is its own unique system and tailors’ specific services to assure that all their needs are met.

For more information about Rafael P. Aquino and Affinity Management Services please visit or call 1-800-977-6279

Doral Office: 8200 NW 41st ST

Suite 200

Doral, FL 33166

Broward Office: 150 S Pine Island RD Suite 300

Plantation, FL 33324

O: 800-977-6279 ● F: 305-325-4053

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