By Rafael Aquino

Published October 13, 2021  

The Board of Directors is tasked with many responsibilities, one of them enforcing the rules within their community documents. In some cases, community documents are open-ended, unclear, outdated, or they don't have the language needed to enforce a problem they have. So what do you do if you don't have Kaufman language in your documents?  

  1. Contact your association attorney to understand what steps you must take to amend your documents. 

  2. Review your documents and put together a list of items you would like to add/remove from your association's documents based on current and prior challenges within the association. 

  3. Present all the changes to all board members to discuss and internally approve to present to the attorney.   

  4. Presentation - Some boards decided to present one complete change of the documents, while others break down the vote per change or group them strategically. 

  5. Review - Have the attorney review all your recommended changes and/or additions; further, I would recommend you have the attorney prepare the notices as well. 

  6. Voting - To make the process easier, contact an online voting vendor. Giving owners quick access to voting allows for a higher probability of getting the votes you need to make the change.

  7. Host the necessary meeting for the vote. 


Amending associations can seem daunting; however, if you have a process and technology in place, you have a higher chance you will be able to accomplish the task.

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As the Co-Founder and CEO of Affinity Management Services, Rafael P. Aquino leads his team to redefine excellence. They serve community   associations   efficiently

and effectively with dedication and passion. Rafael’s energy and positive spirit is the foundation of Affinity Management Services’ company culture, which instills enthusiasm and excitement when providing expert advice to its board members and relieving the day-to-day burdens of running a community association.


Since 2007, Rafael has developed a work culture that values responsive and high-quality services. He has led his team by following a proactive vs reactive philosophy. The same approach Rafael instills in the day to day operations of each association. Today, Affinity Management Services maintains its success and benefits as a result of the foundation Rafael has built and continues to foster by providing educational seminars, continuing education classes for association managers and board members alike.

Rafael and his team help condominium and homeowners’ associations save money and improve their communities. His calm, personable, and service-oriented nature helps him to establish strong relationships with ease. Rafael is known as a sincere and honest leader who looks out for the best interests of his clients and communities, and he strongly advocates for their needs. His role requires coordination and communication, as such he takes logical and intelligent steps to approach challenges head-on.

As a graduate of Florida International University’s electrical engineering program and a licensed community association manager, Rafael’s education and skills equip him with unique insights to tackle complex problems through critical thinking. He understands how each component within a system works together in order to effectively arrive at solutions, techniques, and conclusions. Therefore, as he manages the multiple challenges of running a community association management company, he understands how each property is its own unique system and tailors’ specific services to assure that all their needs are met.

For more information about Rafael P. Aquino and Affinity Management Services please visit or call 1-800-977-6279

Doral Office: 8200 NW 41st ST

Suite 200

Doral, FL 33166

Broward Office: 150 S Pine Island RD Suite 300

Plantation, FL 33324

O: 800-977-6279 ● F: 305-325-4053

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