By Rafael Aquino

Published August 28, 2019  

As we get closer to the peak of hurricane season, a storm is already brewing in the Atlantic, Tropical Storm Dorian. Several of the models show it coming towards South Florida; however, it is still too early to know if it will remain as a tropical storm or catch speed and turn into a hurricane. While the path can change, I believe its time to start the initial stage of your hurricane plan. While many may think it is still too early to react, I believe that it is better to play it safe and have your ducks in a row.

No matter how great of a hurricane plan you have, the coordination takes time, and as most of you know, a plan is only as good as those that can execute it. Below I’ve placed some of the initial steps that MUST occur immediately if you haven't done so yet:

 1.  Communications Board / Management – A conversation should have been started by now with the understanding of the next steps (review of hurricane plan) and the frequency of the calls/emails moving forward.

2.  Communication with the team members – A huddle should have been had on the steps each team member will execute and when. Further, a walkthrough of the items that will be removed, the equipment that will be turned off, the equipment that must be left on, the doors that will be shut and the garage doors that will be left open.

3. Vendors – Put your preferred vendors on notice letting them know preparations have commenced and that you are counting on them post-storm.  

4. Contact with Residents – Emails should be broadcasted to the residents advising them of the potential threat and what steps have been initiated and what steps each resident is expected to follow as the storm gets closer.

5.  Constructions Project - if your association is going through a construction project, hopefully, you negotiated and discussed a hurricane protocol beforehand. If not, a meeting should be had to consider what steps will be taken and when.

Do keep in mind, the above is just the communication points you should be keeping in mind. There are many more steps that should be taking place, as well. Please don’t wait to the last minute to get started.

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As the Co-Founder and CEO of Affinity Management Services, Rafael P. Aquino leads his team to redefine excellence. They serve community   associations   efficiently

and effectively with dedication and passion. Rafael’s energy and positive spirit is the foundation of Affinity Management Services’ company culture, which instills enthusiasm and excitement when providing expert advice to its board members and relieving the day-to-day burdens of running a community association.


Since 2007, Rafael has developed a work culture that values responsive and high-quality services. He has led his team by following a proactive vs reactive philosophy. The same approach Rafael instills in the day to day operations of each association. Today, Affinity Management Services maintains its success and benefits as a result of the foundation Rafael has built and continues to foster by providing educational seminars, continuing education classes for association managers and board members alike.

Rafael and his team help condominium and homeowners’ associations save money and improve their communities. His calm, personable, and service-oriented nature helps him to establish strong relationships with ease. Rafael is known as a sincere and honest leader who looks out for the best interests of his clients and communities, and he strongly advocates for their needs. His role requires coordination and communication, as such he takes logical and intelligent steps to approach challenges head-on.

As a graduate of Florida International University’s electrical engineering program and a licensed community association manager, Rafael’s education and skills equip him with unique insights to tackle complex problems through critical thinking. He understands how each component within a system works together in order to effectively arrive at solutions, techniques, and conclusions. Therefore, as he manages the multiple challenges of running a community association management company, he understands how each property is its own unique system and tailors’ specific services to assure that all their needs are met.

For more information about Rafael P. Aquino and Affinity Management Services please visit or call 1-800-977-6279

Doral Office: 8200 NW 41st ST

Suite 200

Doral, FL 33166

Broward Office: 150 S Pine Island RD Suite 300

Plantation, FL 33324

O: 800-977-6279 ● F: 305-325-4053

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