By Rafael Aquino

Published April 17, 2019  


Each year that goes by, time speeds up and without a keen eye on our goals they can turn into nothing but ink on paper. Itís essential for Managers and Boards to sit down, after each quarter is over, to check in and know where things are with their association.  While there are a significant amount of items that must be reviewed below, Iíve placed a couple you should consider.


1.    Check in on your 2019 Association Objectives (Goals) Ė Are the projects for the year on track? Are your routine maintenance items completed for the quarter and scheduled for the following quarter?  


2.     Review your Year to Date (YTD)                  Financials: 01/01/2019 - 03/31/2019


2.a Review Income & Expense:   As a board, you want to make sure you are in line with the proposed budget for the year.  Have you had an over expenditure, if so, why did you have it? How will you compensate for the rest of the year for this overage?


2.b Review your Accounts Receivable Report: Is everyone paying on time? Are delinquent owners being sent the necessary notices or forwarded to the attorney for collections?As we all know either a slow down or recession is looming, as such keeping an extra close eye on our associationís receivables is necessary.


2.c Reserve Studies: We are still months away from budget season however if you donít have a reserve study, NOW is the time to order one to have it in time for your budget season.  So those proactive associations that have one, GREAT JOB!


3. Hurricane Preparations Ė The season is approaching, now is the time to begin scheduling your hurricane plan review, speaking with your staff and start scheduling you simulation dates. 


Iím curious, what steps does your association take after each quarter? 

HTML Comment Box is loading comments...




As the Co-Founder and CEO of Affinity Management Services, Rafael P. Aquino leads his team to redefine excellence. They serve community   associations   efficiently

and effectively with dedication and passion. Rafaelís energy and positive spirit is the foundation of Affinity Management Servicesí company culture, which instills enthusiasm and excitement when providing expert advice to its board members and relieving the day-to-day burdens of running a community association.


Since 2007, Rafael has developed a work culture that values responsive and high-quality services. He has led his team by following a proactive vs reactive philosophy. The same approach Rafael instills in the day to day operations of each association. Today, Affinity Management Services maintains its success and benefits as a result of the foundation Rafael has built and continues to foster by providing educational seminars, continuing education classes for association managers and board members alike.

Rafael and his team help condominium and homeownersí associations save money and improve their communities. His calm, personable, and service-oriented nature helps him to establish strong relationships with ease. Rafael is known as a sincere and honest leader who looks out for the best interests of his clients and communities, and he strongly advocates for their needs. His role requires coordination and communication, as such he takes logical and intelligent steps to approach challenges head-on.

As a graduate of Florida International Universityís electrical engineering program and a licensed community association manager, Rafaelís education and skills equip him with unique insights to tackle complex problems through critical thinking. He understands how each component within a system works together in order to effectively arrive at solutions, techniques, and conclusions. Therefore, as he manages the multiple challenges of running a community association management company, he understands how each property is its own unique system and tailorsí specific services to assure that all their needs are met.

For more information about Rafael P. Aquino and Affinity Management Services please visit or call 1-800-977-6279

Doral Office: 8200 NW 41st ST

Suite 200

Doral, FL 33166

Broward Office: 150 S Pine Island RD Suite 300

Plantation, FL 33324

O: 800-977-6279 ● F: 305-325-4053

Sign up for Email Updates
For Email Newsletters you can trust